Altodigital, one of the UK’s leading independent suppliers of office technology, has helped save Herefordshire Council money with an overhaul of its print and document IT infrastructure.

Herefordshire Council’s ageing print fleet of desktop printers and single-function photocopiers were unreliable and prone to breaking down. It was costing the council thousands of pounds in wasted print and paper and the range of suppliers for print and document supplies was extremely inefficient.

Altodigital has worked closely with the Council to conduct a detailed site audit across all of the Council’s locations, identifying which devices were unnecessary and inefficient, and highlighting opportunities to save costs across the fleet.

The changes have already brought significant cost savings for the Council. All devices now operate under a single contract, providing simplified billing with complete transparency around operating costs.

Paul Nicholas, Directorate Change Manager at Herefordshire Council said, “It was obvious that we needed a complete overhaul of our print and document infrastructure; our old devices were outdated and costing us an excessive amount of money and man hours. We utilised a Compliant Public Sector Framework, which provided a quick, legally compatible route to produce a solution and having worked with Altodigital before, we knew they were well placed to help us. Their teams have been a huge support throughout this process, helping our staff to feel included and motivated by the changes taking place. The Altodigital team has also given us the opportunity to begin to change staff attitudes towards print and improve the office’s print culture as a whole.”

Scott Chilton, Account Manager at Altodigital said, “Our main challenge was to tailor-make a solution that would cater for the varying needs of the Council, without isolating users, while driving real cost savings. Together with our Audit and Professional Services team, I feel that we achieved above and beyond our original projected results.”